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Working In Poland / JU

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Working in Poland/JU

General rules

An employment relationship between an academic teacher and the Jagiellonian University is established either by appointment (exclusive for holders of the title of professor) or an employment contract.

More general rules related to hiring  academics can be  found on the JU Office of Human Resources website: http://www.en.uj.edu.pl/en_US/staff/employment.

Employment rules at JU

Foreigners are  hired according to the same regulations as Polish citizens; however they must meet additional requirements related to hiring employees from the inside and outside of the European Union – i.e. a valid residence card or a work visa.

Academic staff
• hiring international academic teachers does not require a permission from the Polish employment governing body;
• foreigners from outside  the European Union must possess a valid  visa for the purpose of work( for more information on applying for  a visa for the purpose of work see Entry and residence in Poland/visa or the following website http://www.msz.gov.pl/en/travel_to_poland/visa/);
• EU citizens are not required to possess a  visa for the purpose of work;
• EU citizens working in Poland for more than three months are obligated to register their stay (see  Entry and residence in Poland/register your stay or the Lesser Poland Voivodeship Office in Kraków website).

Non-academic staff
• foreigners from outside  the European Union must acquire a permit from the Governor of the Małopolskie Voivodeship as well as a  visa for the purpose of work or a residence permit from the Governor (see the Lesser Poland Voivodeship Office in Kraków website );
• EU citizens are not required to possess a work visa;
• EU citizens working in Poland for more than three months are obligated to register their stay.


The above mentioned rules apply regardless of the type of contract.


An employment relationship with a foreigner from outside  the European Union lasts until the expiration date of a  visa for the purpose of work or of a residence card. To extend the duration of the  employment, the validity period of a  relevant  document must first be extended.
Foreigners hired on the basis of an employment contract or a  specific  task contract are automatically charged for health and social insurance.


Foreigners possessing the A1 form are eligible for health and social insurance, but are not charged for it (provided they have a health insurance and a social insurance in their country of permanent residence).


More information regarding employment of foreigners, salary, social and health insurance, outsourced personnel, interpretation of the EU law regarding social security, leave entitlement  can be  found at http://www.en.uj.edu.pl/en_US/staff/employment

 

WORD OF ADVICE

The JU Office of Human Resources deals with matters relating to  employment at the JU. If you have questions or concerns relating to your employment, pay or pension, please see http://www.en.uj.edu.pl/en_US/staff/office-of-human-resources/ju

The JU Office of Human Resources is located  at ul.Straszewskiego 27 .,31-113 Kraków.
You will have to sign your employment contract before you officially start working. Your institute or the personnel department (HR Office ) will tell you in advance which forms and documents have to be submitted in order to draw up the contract.

Additional information regarding the employment contracts can be found at:
https://www.euraxess.pl/poland/information-assistance/employment-contracts-holidays
Websites describing how to work in Poland legally:
• Office for Foreingers
• Migrant.info.pl

Work permit

Citizens of the European Union countries, Iceland, Norway, Liechtenstein and Switzerland do not need a work permit to work in Poland in any sector.
 
A work permit is a document which entitles a non-European foreigner to work legally on the territory of Poland. It is required not only if you are employed on the basis of an employment contract but also civil law contracts.
 
 
HINT
For more detailed information concerning the work permit vs. temporary residence and work permit please visit the : www.justaskpoland.com website and search for the article entitled Work permit vs. Temporary residence and work permit.
 

WORD OF ADVICE

Visa and work permit obtained before arrival to Poland.
You will need a work permit before applying for an employment visa to Poland. It is your future employer in Poland who has to obtain the work permit for you. After receiving it, she/he has to send it to you so that you can submit it along with the visa application in an appropriate consular unit in your home country.
Work permits are issued by a relevant office (Voivodeship Office) located in the region you reside.
The Lesser Poland Voivodeship Office in Kraków is located:  Przy Rondzie 6 (ground floor, foreigners' affairs room).
Having received the work permit and the employment visa, you can enter Poland and work legally.

Social Security

The national welfare policy in Poland is the responsibility of the Ministry of Family, Labour and Social Policy, and the Social Security Institution (Zakład Ubezpieczeń Społecznych, ZUS) which acts as its executive agency. ZUS is responsible for collecting contributions and afterwards paying benefits to entitled persons.


One of the elements of the Polish social security system is a scheme of  payments financed within the social insurance framework from the Social Insurance Fund (Fundusz Ubezpieczeń Społecznych). Their scope depends on the type of employment contract.


For more detailed information concerning the social security please visit the  Euraxess Poland/Information&Assistance/Social Security website.

Taxation

Polish taxation system consists of several types of taxes.
For detailed information on many different aspects of taxition in Poland, visit:
https://www.euraxess.pl/poland/information-assistance/taxation

 

WORD OF ADVICE

The JU Office of Human Resources deals with matters relating to  employment at the JU. If you have questions or concerns relating to your employment, pay or pension, please see http://www.en.uj.edu.pl/en_US/staff/office-of-human-resources/ju

The JU Office of Human Resources is located  at ul.Straszewskiego 27 .,31-113 Kraków.
You will have to sign your employment contract before you officially start working. Your institute or the personnel department (HR Office ) will tell you in advance which forms and documents have to be submitted in order to draw up the contract.

Additional information regarding the employment contracts can be found at:
https://www.euraxess.pl/poland/information-assistance/employment-contracts-holidays
Websites describing how to work in Poland legally:
• Office for Foreingers
• Migrant.info.pl

Health insurance

Take care of your insurance
 

1. The health insurance system in Poland is based on the principles of equal treatment and access to healthcare services. It relies on a number of general rules which are applicable unless a specific legislation or international agreement provides otherwise.

2. The main institution responsible for the management of public funds for healthcare and the pillar of the entire health insurance system is the National Health Fund (Narodowy Fundusz Zdrowia, NFZ).The national health policy is the responsibility of the Ministry of Health.

3. It is compulsory to have valid health insurance for the entire duration of your stay in Poland.
• Citizens of the EU/EEA are entitled to use Polish health care services with European Health Insurance Card (EHIC). Emergency treatment and treatment of sudden illnesses are usually free of charge.
• If you are non-EU nationals and you don’t  have EHIC, you should get travel health insurance before your arrival  in Poland.  Should you require   medical treatment, you  will have to pay for  it and later  your expenses will be reimbursed by your insurance company.
 
The detailed information related to healthcare in Poland (health insurance, medical services, pregnancy, emergency)  can  be found on the  Euraxess Poland/Information&Assistance/Healthcare website.
 
WORD OF ADVICE
 
If you  applied for a visa before moving to Poland,  your insurance must have  been  already taken care of. .  If you  entered Poland on the  basis of the visa-free traffic, make sure that your national insurance covers  the potential cost of healthcare in Poland.
If you’re going to stay here for longer than three months and you have no insurance for the Polish territory, make sure that you get Polish or European insurance in the near future.
Most of the time your employer pays for your insurance when you work.  If neither you nor your family members work in Poland and you don’t have any European insurance, get some insurance on your own  from  NFZ (Polish National Health Fund) or  any insurance company.